How to Print Monthly Nursing Assessments by Date Range in ElderSuite

📝 Overview

Print by Date Range builds one combined printout of every completed Monthly Nursing Assessment dated in a span you choose, for every client, sorted by client name. You set a From date and a To date, click Preview, and ElderSuite opens the finished pages in the Report Viewer so you can print them in one job. The window only reads your assessments. Nothing on those records is saved, changed, or deleted by the run.

The printed form is Form ES3500, and the Report Center entry that opens the same Monthly Nursing Assessment List has the same number: Nursing Assessment - Form ES3500. That Report Center entry is not the Health Assessment and Service Plan covered in Health Assessment & Service Plan - Form 3050. For completing an assessment, printing a single record, or working with Print Later, see How to Complete Monthly Nursing Assessments in ElderSuite.

⚙ How It Works

Open Print by Date Range

There are two ways into the same list, and both produce the same printout. From the Nursing Center, click Monthly Nursing Assessments. Or open the Report Center, go to the Nursing Reports tab, and choose Nursing Assessment - Form ES3500. Either path opens the Monthly Nursing Assessment List. See the ElderSuite Nursing Center Overview and the ElderSuite Report Center Overview for those screens.

On the list, stay on the Assessments tab so the toolbar Print button is available. On the Recurring Assessments tab or the Sign & Sync Documents tab, Print is grayed out. Click Print and choose Print by Date Range, the third menu entry, below Selected Record and 'Print Later' Records. The window opens on top of the list and has to be closed before you can use the list again.

Set the From and To Dates

Both fields open on today’s date. From is the first day of the span; To is the last. Assessments dated on or after From and on or before To are included, for every client, including inactive clients. Those two dates are the only choice you make on this window, and recurring templates are never included. The client or assessment highlighted on the list does not change what prints.

Set both fields to the same day when you want that day’s assessments alone. For a full month, set From to the first day and To to the last day. The span can be as many as 31 days. A longer period has to be printed as several separate runs, each producing its own combined document. Neither field accepts a blank value.

If From is later than To, Preview stops with “Start date must be before or equal to end date.” If the span is longer than 31 days, it stops with “Date range cannot exceed 31 days. Please select a smaller date range.” In both cases the window stays open so you can correct the dates and try again.

Preview the Combined Document

Click Preview. A please-wait indicator appears, and Preview and Cancel are grayed out while the run is working so the job cannot be started twice. ElderSuite gathers every matching assessment across all clients, fills a complete four-page Form ES3500 for each one, joins them into a single document sorted alphabetically by client name, and opens that document in the Report Viewer. Sorting follows client name, not assessment date, even though you chose the span by date. The Print by Date Range window then closes, returning you to the list. Print from the Report Viewer. See How to Use the Report Viewer in ElderSuite.

Preview itself does not send anything to a printer. It builds the combined document and leaves printing to the Report Viewer. Each filled page is locked before it is added, so the values cannot be typed over there. Each form shows every section of the assessment, the client’s medications, the notes, and the assessment date. Medications come from the client’s list at the time you print, not on the assessment date. If your printout shows only the identification details, update ElderSuite on that computer and print the range again.

To leave without building anything, click Cancel. The window closes and the list refreshes.

When No Records Are Found

If no Monthly Nursing Assessment falls in the chosen span, ElderSuite shows “There were no records found for the selected date range.” Nothing is produced and the Report Viewer does not open. After you acknowledge the message, the window closes and you are back on the list. Check which dates have assessments recorded, reopen Print by Date Range, and choose a range that covers them.

When You Need Print Later Instead

Print by Date Range selects assessments only by their assessment date. It does not clear the Print Later designation on any record, and it does not look at which assessments were marked Print Later. If you want the batch already set aside to print later, choose 'Print Later' Records from the same Print menu. That opens Monthly Nursing Assessment - Print Confirmation, where you pick All Clients or Selected Client. That run clears Print Later on what it prints. Completing assessments, printing a selected record, and Print Later basics are covered in How to Complete Monthly Nursing Assessments in ElderSuite.

⚠ Date-Range Print Leaves Print Later Alone

Print by Date Range only reads assessment information. It does not save, change, or delete anything on the assessments themselves, so Print Later flags stay exactly as they were after the combined document opens. Use 'Print Later' Records when you need those flags cleared as part of the print.

💡 Need More Help?

For step-by-step instructions, click Ask Eddie from within ElderSuite.