How to Write Nurse's Notes in ElderSuite

📝 Overview

Nursing Notes keeps each client's dated free-text nursing notes in the Nursing Center. Use a Nurse's Note for observations, interventions, care-plan updates, and other narrative nursing documentation.

A Nurse's Note is separate from a Monthly Nursing Assessment, Health Assessment & Service Plan, and Physician's Order. Use the record that matches the purpose of the documentation.

The same Nursing Notes list can also be opened from Report Center → Nursing Reports → Nursing Note. That entry opens the working list rather than immediately printing a report.

⚙ How It Works

1. Open Nursing Notes

Open Nursing Center → Nursing Notes.

Select the client on the left. The right side shows that client's saved notes.

Change View to All Clients when you need a client who is marked inactive.

For a Limited Access user, this workflow requires the Edit Nurse's Notes permission. Permission changes take effect after the employee signs in again.

2. Add or Edit a Dated Note

Click Add New to create a note for the selected client. To update an existing note, highlight it and click Edit, or double-click the row.

A new Nurse's Note opens with the selected client, today's date, and To Be Printed selected. Enter the nursing narrative in the note area and use the formatting tools when helpful.

To Be Printed marks a note that still needs to be produced on paper for the client's file.

After the first successful save, the note remains assigned to that client.

3. Save the Note

Click Save & Close to store the note and return to the list.

A client and complete Date are required for the note to save correctly. If a new note does not save, confirm those two values first.

4. Print a Note When Needed

Open the note and click Print. ElderSuite opens the printer selection window and sends the note text directly to the printer you choose; there is no Report Viewer preview for a Nurse's Note.

After a successful print, To Be Printed is unchecked on the open note. Printing does not save that change, so click Save & Close if you want the cleared flag stored.

✅ Important Limitations

A saved Nurse's Note cannot be moved to another client.

The Nurse's Note itself is a text record and does not accept file attachments. Store signed PDFs, scanned clinical paperwork, and other chart files in the client's Client Documents.

A Nurse's Note does not replace an assessment, physician order, medication record, or other required clinical document.

Deleting a note removes that record after confirmation, so delete only when the note should no longer remain in the client's record.

💡 Need More Help?

For help writing, saving, or printing a Nurse's Note, open Ask Eddie inside ElderSuite.

Nursing Notes sit alongside assessments, orders, and medications in adult day care documentation software from ElderSuite.