How to Record a Monthly Fire Drill in ElderSuite
Open Monthly Fire Drill Assessments from the Provider Center, add a Form 4719 report, complete the pre-drill and post-drill sections, then print the form.
Watch the video walkthrough
📝 Overview
A fire drill in ElderSuite is recorded as one Fire Drill Report - Form 4719. The planning information completed before the drill and the observations recorded afterward stay on the same report.
Open Provider Center from the ElderSuite main menu and click Monthly Fire Drill Assessments. That opens the Fire Drill Report List. Add a report, complete the pre-drill and post-drill sections, then print Form 4719 for your records.
The same report list can also be opened from Report Center under Fire Drill Report - Form 4719.
Compliance note: Fire-drill frequency, documentation, and retention requirements vary by state and program. Use Form 4719 according to the requirements that apply to your organization.
⚙ How It Works
1. Open Monthly Fire Drill Assessments
Open Provider Center and click Monthly Fire Drill Assessments in Related Activities.
The Fire Drill Report List shows saved reports with their dates and Print Later status. To create a report, click Add New. To reopen one, highlight it and click Edit, or double-click the row.
The Provider Center link is available when the provider's Monthly Fire Drill Report setting is turned on. The same Fire Drill Report List can also be opened from the Report Center.
2. Add a New Report
Click Add New. The Fire Drill Report opens with today's date and Print Later selected.
Choose the employee who completed the report in Completed By when applicable. The employee list comes from Manage Employees.
3. Complete the Pre-Drill Section
Complete the section headed COMPLETE THIS SECTION BEFORE CONDUCTING THE DRILL. Record the planned situation, location, fire and smoke conditions, exits, rally point, and other requested information.
Keep a complete Date on the report. If the drill will be completed later, click Save & Close, then reopen the same report after the drill.
4. Complete the Post-Drill Section
Reopen the report and complete the section headed COMPLETE THIS SECTION AFTER CONDUCTING THE DRILL.
Answer the post-drill questions, enter the requested times, record any issues in Comments/Problems, and list participants in Names of Participants.
Click Save & Close.
5. Print Form 4719
Open the completed report and click Print. If the report has unsaved changes, save them before printing.
The completed Form 4719 opens in the Report Viewer. When the printout is produced, Print Later is unchecked on the open report. Because that is a change to the record, save it when prompted if you close the report after printing.
✅ Important Limitations
A complete Date is required to save the report. The other fields can be completed in separate passes, which allows staff to save the pre-drill section and return after the drill.
Print Later belongs to the individual Fire Drill Report and is managed from the report rather than directly from the list.
Form 4719 records the information entered in ElderSuite. The organization remains responsible for following the fire-drill schedule and documentation rules that apply to its state, license, or program.
💡 Need More Help?
For help recording or printing a Fire Drill Report, open Ask Eddie inside ElderSuite.
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For help recording or printing a Fire Drill Report, open Ask Eddie inside ElderSuite.
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